Western Academy of Beijing is looking for Admissions Specialist who serves as first contact point in school for families who are making initial admissions inquries, withdrawals or requesting student records.
The sucessful candidate should have strong interpersonal skills to foster positive working relationships with parents, students, staff and different constituency groups in an intercultural context as well as capable of taking initiative to work and demonstrate excellent communications skills, both oral and written in English and Chinese.
The job commences on 1 Aug 2019. Interested applicants should follow the link and apply hereby.
Position: Admissions Specialist
Department: Whole School, Admissions Office
Supervisor/Line Manager: Admissions Manager
Provide a responsive admissions service in dealing with general application inquiry and student enrollment, and ensure an efficient and timely procedure to maintain students and families’ databases information.
Guidance: WAB Admissions Policy and Procedures; WAB Enrollment Procedures; WAB Leaving Procedures
External: Prospective and Alumni families
Internal: School sections and operating units, parents and students
Communication, Teamwork & Collaboration, Attention to Detail, Technical Expertise
Support admissions process in attending to initial inquiries; ensure accurate inquirers/ applicants information and assign Admissions Officer to follow up with leads;
Process and maintain an efficient and timely procedure for registering new students and withdrawing students in the relevant student database, which includes but not limited to PowerSchool and OpenApply;
Generate student and family statistics and reports as assigned;
Provide students data and/or contact information to school business units and ParentLink when required;
Work closely with the PowerSchool Administrator and Legal Affairs Officer to ensure all families have accurate and updated accounts, which includes but not limited to contact information and valid passport/visa documentation.
Communication, Service Excellence, WAB Fit, Attention to Detail
Follow up with parents to submit missing documents after enrollment which may include but not limited to Chinese resident permit; medical insurance card; official academic transcript, etc.;
Organize annual re-enrollment process, and communicate with families for enrollment confirmation;
Collect, analyze and report the results of withdrawal to relevant parties while ensuring positive communication with withdrawing families;
Notify relevant parties of the leaving students, and email WAB Leaving Procedure to related families;
Coordinate with Alumni Officer to prepare leaving certificates and gift bags for students, and conduct annual alumni survey;
Create students digital cumulative file and maintain up-to-date student relevant record which includes past year school reports, academic transcript and diploma certificate;
Prepare and/or collate the Letter of Attendance, school reports, academic transcript and any other related documents for students/alumni when requested by parents.
The successful applicant is expected to have the following skills, abilities, knowledge and experience:
Undergraduate degree or equivalent qualification in a related field
Skills and abilities